Location: Kuala Lumpur
Company: A leading company.
Responsibilities:
- Responsible for providing the necessary support to the CEO by offering a complete secretarial and administrative support service and general office duties of a responsible and confidential nature. This includes first point of contact direction, time management, correspondence disposition and resolution. The Executive Secretary must have an understanding of the CEO’s job, the department and organizational operations and procedures.
- Performs all executive secretarial tasks for the President/CEO and some managerial staff, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintaining confidential files and other material essential for use by the CEO.
- Maintains calendar of appointments for the CEO, ensuring the CEO is apprised of all appointments and changes as well as matters requiring immediate attention.
- Uses automated office systems to prepare letters, memo and reports.
- Opens and screens mail addressed to the CEO, answers routine mail independently and routes other mail with background material as necessary.
- Maintains all files for the CEO, ensuring that material is properly marked and accessible for immediate use.
- Maintains files of all minutes taken at committee meetings or whatever meetings for future references.
- Coordinates all travel arrangements for the CEO and senior management.
Requirements:
- Diploma or Certificate in Private Secretarial Course.
- Minimum 3 years experience in a similar capacity, preferably in the property development or construction industry or large legal firm.
- Proficiency in both written and spoken English and Bahasa Malaysia.
- Possess excellent business letter writing skills.
- Computer literate i.e. Microsoft Office Software (Words, Excel & Powerpoint).
- Ability to exercise own discretion and make sound decisions.
- Pleasant and approachable, with good interpersonal skills.
If you are interested in this position, please send an email
to malaysiahiddenjobs@gmail.com
with a brief description about yourself, why you are suitable / qualify for
this position and the job title/code. Please do not email your resume yet. We
will contact you and provide more information about this job opportunity.